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Add Your Scouts

There are three ways to get Scouts into Tussock: add them one at a time, paste a list from a spreadsheet, or import from an Extranet CSV.

Add a single Scout

Section titled “Add a single Scout”

Tap + Add Scout on the roster (or on the empty-state prompt). This opens a three-step wizard:

Step 1 — Who’s the Scout?

Section titled “Step 1 — Who’s the Scout?”
  • First name (required)
  • Last initial (optional, one character — helps when two Scouts share a first name)
  • Section — pick one: Joeys (5–7), Cubs (8–10), Scouts (11–14), Venturers (15–17), Rovers (18–25)

The default section is Cub. An avatar preview updates live as you type.

Step 2 — Add a parent or guardian

Section titled “Step 2 — Add a parent or guardian”
  • Parent name, email, and phone (optional)
  • Relationship — toggle one of: Mum, Dad, Guardian, Carer

Tussock sends the parent a magic link so they can claim their Parent Portal profile. You can Skip for now and add a parent later.

Step 3 — Review & add

Section titled “Step 3 — Review & add”

A confirmation card shows the Scout’s name, section, and whether a parent invite will be sent. Tap Add Scout & send invite (or Add Scout if you skipped the parent step).

Add many Scouts at once

Section titled “Add many Scouts at once”

Tap Add many (or paste from spreadsheet on the empty roster).

  1. Select a section from the dropdown (Joeys through Rovers).
  2. Paste two columns from your spreadsheet — first name and last initial, tab-separated. For example: 
    Alice    B
    Charlie  K
    Sam
  3. Tussock detects the rows and shows a Preview table. Each row is validated:
    • Green check = ready to add
    • Warnings for duplicates (“Already in section”) or missing names
  4. Edit any row inline if needed, then tap Add N Scouts.

Import from Extranet (CSV)

Section titled “Import from Extranet (CSV)”

If your Branch uses Scouts Australia’s Extranet, you can mirror its records into Tussock.

  1. Go to Group > Membership import.
  2. Upload your Extranet CSV export.
  3. Tussock parses the file and deduplicates against your existing roster:
    • Matched — existing Scout found by membership number or name + date of birth
    • New — no match, will create a new record
    • Needs review — ambiguous match, you decide
  4. For each matched record with conflicting fields, choose Apply CSV (overwrite) or Keep local (preserve your edits).
  5. Confirm to finalise the import.

Re-import monthly to keep your roster in sync. Tussock diffs against the previous import and only surfaces fields that changed.